MSPC Rules 1969 - Chapter IV

CONDUCT OF BUSINESS AT MEETINGS


34. Presiding authority -

  1. Every meeting of the Council shall be presided over by the President or, if he is absent, by the Vice President or, if both the President and the Vice President are absent, by a member to be elected by the members present from among themselves.

  2. All references in this part to the President shall be read as referring to the member for the time being presiding over meeting.

35. Quorum at meetings -

  1. For a meeting of the Council eight members including the President shall constitute a quorum; provided that, in the case of a meeting adjourned for want of quorum, no quorum shall be required.

  2. If at the time appointed for a meeting, there is no quorum, the meeting shall not commence until there is a quorum and if there is no quorum on the expiration of twenty minutes from the time appointed for the meeting or, during the course of any meeting, the meeting shall stand adjourned to such future date and time as the President may appoint.

36. Decision at meetings - All matters for consideration at a meeting of the Council shall be decided by a majority of votes.

37. Minutes of meetings

  1. The proceedings of the meeting of the Council shall be preserved in the form of typed or cyclostyled or printed minutes, which shall be authenticated after confirmation, by the signature of the President.

  2. A copy of the minutes of each meeting shall be submitted to the President within fifteen days of the meeting and attested by him and it shall then be sent to each member within thirty days of the meeting.

  3. The minutes of each meeting shall contain such motions and amendments as have been moved and adopted or negatived with the names of the mover and the seconder, but ordinarily without any comment and without any record of observations made by any member at the meeting.

  4. If any objection regarding the correctness of the minutes is received by the Registrar within thirty days of the despatch of a copy of the minutes to a member in accordance with sub-rule (2), such objection together with the minutes as recorded and attested shall be put before the next meeting of the Council for confirmation. At this meeting no question shall be raised, except as to the correctness of the records of the meeting :

    Provided that, if no objection regarding the correctness of the minutes is received by the Registrar within thirty days of the despatch of the copy of the minutes, the decision taken by the Council at the meeting may, if expendient, be put into effect before the confirmation of the minutes at the next meeting.